Job Description

Turn 10 Studios, the creators of the top selling and critically acclaimed Forza franchise, and a division of Microsoft Studios, has an excellent opportunity for an Administrative Assistant.
At Turn 10, we create and curate one of the most highly-rated gaming franchises in the world by nurturing a world-class studio environment in which people can create products our customers love, and smart and engaged people can uncover and solve intriguing challenges.

The ideal candidate for this position will be highly collaborative, working directly for the Chief of Staff and supporting the Studio’s management team as well as the Studio Head’s Executive Assistant. This individual must thrive in a fast-paced environment, with the ability to prioritize and multi-task across a variety of projects. This role will require performing a variety of complex administrative functions for all levels of management including external business partners.

Job Requirements

• Qualifications:
• 2+ year(s) Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and basic administration work.

• Degrees or certifications required –
• Associate's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology
o OR equivalent experience

• Disqualifiers - nothing
• Best vs. average – BEST – Consistency, clear communication, someone not afraid to ask questions. A go getter and not shy to take direction and run with it. Good multi-tasking abilities.
• Performance indicators – meeting deadlines, quality of work, making strong efforts to learn and grow from their errors. Growth mindset. Collaboration. willingness to take on more tasks.

1. Calendar Management, travel planning and expenses reports (2+ years)
2. Ability to take direction and act with a high sense of urgency (2+ years)
3. Follow through skills, confident with balancing different requests and triage the priorities (2+ years

Typical Day in the Role

• Typical task breakdown and rhythm –
Does a lot of calendaring (3-4 higher up calendars)
Calendar Management
• Provides calendar management and time planning support for managers as needed, learning and/or aligns calendar based on knowledge of manager's preferences and operating styles (e.g., personal needs, allocation to business priorities). May manage community space/conference room calendars. Ensures preparation of meeting setting (e.g., booking rooms, assisting with troubleshooting audio-video [AV] and technical issues). Learns to manage ambiguous situations.

Cross-Functional Collaboration and Communication
• Collaborates internally with lead admins while gaining knowledge from peers and managers. Takes direction and can prioritize multiple requests from admins, teammates and managers.
Team Management Support
• Helps to provide onboarding support for new employees, vendors, and interns, under the direction of senior team members (e.g., ordering new hire equipment, setting up workstations, distribution lists, security groups). Provides general office support.
Event Coordination and Logistics
• Supports team experience activities as needed. Assists team with execution of event logistics (e.g., set up, tear down, catering arrangements) under the direction of senior colleagues. Supports team morale and building team dynamics.
Project Ownership
• Provides onsite team support and carries out tasks under direction of others. Learns to take accountability for their components of assigned project outcomes. Seeks to ask questions and share ideas related to projects.
Resource Management
• Proactively manages supply inventories (e.g., store room, hardware, office supplies, snacks) as needed. Manages procurement of goods and services including computer equipment, office supplies, reference materials, and vendor relationships.
Space Management and Planning
• Assists with team space move logistics as necessary.
Travel Management
• Books travel and handles expense reports for some assigned managers
• Interaction level with team – will be very interactive with the sponsor and executives on the team
• Chance for flex hours or remote – Must be local to Remond and willing to come onsite 5 days a week M-F. Standard 40 hrs/wk m-f 9am-6pm PST
• Chance for extension later – Y/N – N, full 18 months

Duration

3/26/2025

Desired Start Date

9/26/2023

Hours Per Week

40

Candidate Value Proposition

• What makes this role interesting? They will have the ability to learn a lot from others on the team and work within T10. There will be opportunities to take on more tasks if they want and grow within the group.

I am currently located in the United States.

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