Job Description

Performs a variety of complex administrative functions for all levels of management including external business partners. Manages schedule(s), coordinates travel arrangements and processes business expenses. Coordinates meetings and events, department financial operations, personnel operations, and facility operations. Manages procurement of goods and services including computer equipment, office supplies, reference materials, and vendor relationships. Provides general office support. Serves as the department/group contact. Completes special projects as assigned.

Job Requirements

• Years of Experience Required: 5-7 overall years of experience in the field.
• Degrees or certifications required: No degree is required to be eligible for this role.
• Disqualifiers: N/A
• Best vs. Average: The ideal resume would contain Calendaring experience, had worked at Microsoft, Amazon, Nordstrom, or similar / multiple industries. How many years of calendaring experience will catch the MSFT sponsor’s eye. Resumes and profiles that are not too wordy and reads clear of what year they worked and how long they worked.
• Performance Indicators: Performance will be assessed based on meeting the deadlines, if working from home, the resource must communicate when not available, so the sponsor and GM is aware.

1. Minimum 5-7 years experience with Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.
2. Minimum 5-7 years experience with partnering with business leadership and other executive and supporting a global team, with remote employees
3. Minimum 5-7 years experience with Microsoft productivity software including Outlook, Word, Excel, and PowerPoint AND experience using OneNote, SharePoint, Teams, or similar collaboration tools.

Additional or Preferred Qualifications:
-5 years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).
-Experience in successfully partnering with Chief of Staff and business management teams, as well as multiple EAs and administrators.

Typical Day in the Role

• Purpose of the Team: The purpose of this team is to ensure that our company and industry is securing digital technology platforms, devices, and clouds in our customers’ heterogeneous environments, as well as ensuring the security of our own internal estate. The ideal candidate for this role will have experience navigating and changing direction quickly within a demanding environment. As the front-line representative of the office of the CVP, this person will have stellar people skills, mindfulness, the ability to self-direct, solid organizational skills, demonstrated initiative, great work ethic and the ability to manage multiple tasks simultaneously. This person will communicate effectively and collaboratively with the leadership team, and others at all levels of the organization. This person must have the highest level of integrity and business professionalism to be able to deal with extremely sensitive information with absolute confidentiality.
• Key projects: This role will contribute to -
-Proactively manage and prioritize complex and constantly changing calendars, resulting in the CVP staying focused on their business priorities, working efficiently, and ensuring they are fully prepared and timely for meetings.
-Partner closely with the Chief of Staff, Leadership Team, and other key business stakeholders to ensure strategic time management for the CVP.
-Work with the Chief of Staff on aligning Leadership Rhythms, Customer and Partner engagements with the CVPs calendar and ensure tight coordination of commitments.
-Plan and coordinate domestic and international travel arrangements including the ability to map logistics pursuant to the cultural and business protocols; meet the travel requirements of the CVP and traveling team; and partner in planning meetings and logistics.
-Manage and maintain team aliases for the organization.
-Work with the team on headcount and space planning, including creating PCNs and updating people records in systems (e.g., Employee Central) as needed.
-Prepare, approve, and process business expenses for the CVP and Leadership Team.
-Plan and manage oversight of the morale budget, spend, and events.
-Help support the broader admin team, assist in providing coaching and mentoring to other FTE or vendor admins as needed.
-Support business and team events, including but not limited to; global offsites, morale events and corporate events.
• Typical task breakdown and operating rhythm: The role will consist of 10% meetings, 70% calendaring, & 20% assisting with purchase order creations and assisting with the hiring process.

Duration

6/30/2025

Desired Start Date

4/21/2025

Hours Per Week

40

Candidate Value Proposition

• What makes this role interesting? - This role provides the opportunity to learn a lot about what's going to happen in next five years with technology.
• Unique Selling Points: The culture is very inclusive. Every person on the team respects the admins.

I am currently located in the United States.

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