Job Description

This role will contribute to vendor management, external and internal reviews
? Manage and maintain complex calendar to ensure accurate scheduling and time management for VP.
? This role will contribute to doing all the team support plus calendaring for a business unit leader.
? Prepare Expense Reports in a compliant and timely manner.
? Responsible for daily calendar management, expense report submissions, and travel coordination (domestic and international travel), including on-the-ground logistics.
? Doing all the team support plus calendaring for a business unit leader.
? In coordination with the Business Operations team, plan events and offsites, including logistics like venue selection, meeting details, and material preparation.
? Additional daily administrative tasks may be required as well.
? Ensuring the new candidate can support one or two partner-level calendars and manage a team ratio of one admin to 150 team members.

Job Requirements

1. Minimum 1-2 years experience with customer service.
2. Minimum 1-2 years experience with calendar management.
3. Minimum 1-2 years experience in administration work.

Typical Day in the Role

• Purpose of the Team: Performs a variety of complex administrative functions primarily for an individual manager and secondarily for a group. Manages schedule(s); coordinates travel arrangements; coordinates meetings and events; coordinates department financial operations, personnel operations, and facility operations; completes special projects as assigned.

• Key projects: This role will contribute to vendor management, external and internal reviews
? Manage and maintain complex calendar to ensure accurate scheduling and time management for VP.
? This role will contribute to doing all the team support plus calendaring for a business unit leader.
? Prepare Expense Reports in a compliant and timely manner.
? Responsible for daily calendar management, expense report submissions, and travel coordination (domestic and international travel), including on-the-ground logistics.
? Doing all the team support plus calendaring for a business unit leader.
? In coordination with the Business Operations team, plan events and offsites, including logistics like venue selection, meeting details, and material preparation.
? Additional daily administrative tasks may be required as well.
? Ensuring the new candidate can support one or two partner-level calendars and manage a team ratio of one admin to 150 team members.

Duration

6/30/2025

Desired Start Date

5/26/2025

Hours Per Week

40

Candidate Value Proposition

• What makes this role interesting? - This role provides the opportunity to join a supportive team.
• Unique Selling Points: This team works hard, but they also ensure to have a good work culture.

• Disqualifiers:
? Inability to work onsite.
? short-term contracts, especially if there is a pattern of three to five months contracts repeatedly will not be eligible for this role
? Lack of independence in decision-making and inability to work in a fast-paced environment.


• Best vs. Average:
? Ability to make independent decisions and juggle multiple projects at once.
? Preferred background in Microsoft experience to help with tools and transition.
? Capability to work independently, especially in a fast-paced environment.
? The ideal candidate will be outgoing, not timid to ask questions, and have excellent interpersonal skills.


• Performance Indicators: Performance will be assessed based on ability to work fast paced environment and quality of work.

I am currently located in the United States.

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